STJobs | At STJobs, Your Ideal Job Isn't Hard to Find.

[Expired] Admin cum Document Controller

Posted On :18 Sep 2013


Job Summary

  • Salary:   Undisclosed
  • Work Type: Permanent / Full Time
  • Min. Education Level: 'N' / 'O' Levels
  • Field of Study: Not Applicable
  • Years of Experience: 1
  • Skills: Office administration, Communications skills

Job Descriptions


A. Documentation
  • Responsible for receiving, distributing, archiving & maintaining/controlling all incoming & reference number of all outgoing documents into project DCL and conducting briefing to all DCL users in the project
  • Prepare transmittal of documents for submission to client/sub-con supplier/other for issuance
  • Updating and maintaining an orderly filing system for all documents on regular basis
  • Log and update walkie-talkie holder
B. Attendance & Timesheets
  • Prepare and submit employees' monthly time record to HR department for payroll processing
  • Prepare daily toolbox meeting attendance form
  • Assist in monitoring employees' daily attendance and update leave records and absences
  • Preparation of request form, meal, roster and transport for employees who are working overtime
  • Update employee listing from time to time & prepare transfer form to HR department
C. SIC, Training & Passes
  • Preparation and printing of gate passes
  • Liaise with HR department for BCA Coretrade personnel registration
  • Update workers' dormitory listing (e.g.: removal, transfer etc)
  • Update SIC training summary report and training matrix
D. Administrative & HQ Communication
  • Managing and monitoring project site reception duties including office & pantry supplies
  • Arranging transportation daily schedule
  • Process and coordinate site clearance for resigning employees
  • Coordinate with HR department on workers' renewal
  • Represent project team in HQ meetings & arrangement on Company's events


  • Candidate must possess at least a Primary/Secondary School/"O" Level, Professional Certificate/NiTEC, any field.
  • Preferably at least 1 year of working experience in similar capacity is required for this position.
  • Applicant must be willing to work in Boon Lay/Jurong West area
  • Able to commence in short notice/immediate advantegous
We regret that only shortlisted candidates will be notified

About This Company

    Building / Construction / Engineering Services