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Senior Assistant Executive (2-year contract), PACE, OCIS

Singapore Management University (SMU)
Posted On :15 Jun 2018


Job Summary

  • Salary:   Undisclosed
  • Location: Singapore - South
  • Work Type: Contract
  • Min. Education Level: 'N' / 'O' Levels
  • Field of Study: Not Applicable
  • Years of Experience: 2
  • Skills: Sound knowledge of Microsoft Outlook and Office Suite – software applications.

Job Descriptions


  • Provide front-desk services for telephony and general email enquiries (including feedbacks).
  • Management of mail and postage operations for university (close liaison with Singpost).
  • Oversee incoming and outgoing (local and overseas) courier documents for various offices.
  • Prepare and display event listings on plasma display at the reception lobby.
  • Administration of sale of tender documents and preparation of tender box for the procuring office.
  • Handle recycling operations (liaison and coordination with appointed vendor regarding collection of recycled items).
  • Stamping of received documents.
  • Scan and e-file tax invoice in PACE e-folder (shared drive), before distribution.
  • Submission of Tax-Invoices to Office of Finance (OFIN).
  • General administrative works for OCIS like photocopying and scanning of documents, mail distribution, etc.


  • GCE N / O Level with at least 2-3 year front desk (receptionist) and administrative experience is preferred.
  • Skilled and well oriented in customer service management.
  • Pleasant and energetic personality with the ability to multi-task.
  • Must possess good telephony skills.
  • Proficient in English (written and oral) and Chinese (oral) languages in order to liaise with Chinese-speaking counterparties
  • Able to work independently at the same time must also possess team spirit, as the reception is shared with SMU’s security officers.
  • Sound knowledge of Microsoft Outlook and Office Suite - software applications.

About This Company

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The ''family-like'' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together – building a strong collegiality and morale within the university.Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities – all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.  

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