- Salary: 2807 - 6680
- Location: Singapore - North
- Work Type: Permanent / Full Time
- Min. Education Level: Degree
- Field of Study: Business
- Years of Experience: 1
- Skills: Knowledge of correspondence procedures., Strong analytical and financial abilities., Fluent in English, both written and oral., Strong computer skills utilizing Microsoft Office., Sound business judgement with ability to work under pressure and able to interact effectively with representatives of government and industry.
OPEN DATE: 16 Jan 2018
CLOSING DATE: 30 Jan 2018
DUTIES: Plans and conducts management studies and surveys to evaluate the effectiveness of present methods and procedures to improve efficiency and productivity of various support functions. Recommends solutions using principles of work simplification, workflow, position management, layout analysis, plus the incumbent’s own inventiveness, ingenuity and originality. Prepares internal directives and reports. Assists with departmental budget, prepares funding documents and work orders. Support Department Head in the areas of program cost monitoring and annual fiscal planning. Assists with planning and administering the operation of the Administrative Department. Drafts, reviews and tracks all forms of correspondence for the organization. Develops and maintains organizational charts, manages activity and regional phone listing, calling trees and recall listings. Track activity and tenant activity manpower assets. Serves as Official Mail Manager.
QUALIFICATION REQUIREMENTS: In order to qualify for this position, your résumé must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your résumé is the key means for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to submit a thorough résumé that directly relates to this position.
SN-07: One (1) year of specialized experience equivalent to at least SN-06 level OR one (1) full year of graduate level education OR superior academic achievement.
SN-08: One (1) year of specialized experience equivalent to at least SN-07 level OR one (1) full year of graduate level education OR superior academic achievement.
SPECIALIZED EXPERIENCE AT SN-06 LEVEL is defined as experience which equipped the applicant with the particular knowledge, skills and abilities (KSA’s) to perform successfully the duties of the position that is in or directly related to the position to be filled. The successful applicant for this position will have limited experience working with instructions and procedures pertaining to administrative and correspondence procedures and properly prioritizing daily workload. Experience with the operating of computer software applications, such as Microsoft Word, Microsoft Excel and Microsoft PowerPoint, and computer terminal equipment.
SPECIALIZED EXPERIENCE AT SN-07 LEVEL is defined as experience which equipped the applicant with the particular knowledge, skills and abilities (KSA’s) to perform successfully the duties of the position that is in or directly related to the position to be filled. The successful applicant for this position will have detailed experience working with instructions and procedures pertaining to administrative and correspondence procedures and the ability to properly prioritizing daily workload without oversight. Detailed experience with administrative responsibilities as related to analytical and administrative support functions. Experience with accounting systems and budget planning without supervision. Experience working with and training subordinates, peers, and superiors.
EDUCATION: Diploma in Business Administration or related discipline is desirable but not required. Please submit a copy of your college transcript or a list of courses which includes grades earned, completion dates, and quarter and/or semester hours earned as part of your application package.
TIME-IN-GRADE REQUIREMENTS (TIG): A minimum period of 26 consecutive weeks in grade is required for eligibility for promotion to the Singapore National (SN) pay table grades SN-02 through SN-04. A minimum period of 52 consecutive weeks in grade is required to be eligible for promotion to the next higher grade within SN-05 to SN-12, inclusive.
EVALUATION FACTORS: This position utilizes the following competencies:
1. Knowledge of correspondence procedures.
2. Strong analytical and financial abilities.
3. Fluent in English, both written and oral.
4. Strong computer skills utilizing Microsoft Office.
5. Sound business judgement with ability to work under pressure and able to interact effectively with representatives of government and industry.
INQUIRIES REGARDING THIS VACANCY: Email HRO at: firstname.lastname@example.org
HRO ATSUGI VACANCY ANNOUNCEMENT INFORMATION AND INSTRUCTIONS
WHO MAY APPLY: Refer to the Area of Consideration for each vacancy announcement.
HOW TO APPLY: Application and forms must be received in the Human Resources Office, Building 7-4, PSA Sembawang Terminal, Deptford Road, Singapore 759657 by 1500 of the closing/cut-off date of the announcement. Postmark dates will not be accepted. All applications must show the announcement number and grades applying for. Do not submit copies of position/job descriptions or other documents/extraneous material not requested. It is the applicant's responsibility to make a copy of the application and attachments for future use. Applications and attachments will not be retrieved for duplication or for return. Each applicant is responsible for submitting complete information on his/her qualifications. Applicants must meet all eligibility and qualifications requirements (including time-in-grade requirements for GS-positions) as of the closing date/cut-off date of the announcement.
Failure to submit required forms/information or to meet the closing/cut-off date will result in a loss of consideration for the position for which you are applying. E-mailed and FAXED applications will not be accepted. Unsolicited documents will be discarded.
Submitting your application by regular mail is strongly encouraged. If, however, you are submitting via other methods (including ALL courier services), please contact the HRO at least 5 working days in advance.
1. Singapore Local National Application Form OR Optional Application for Federal Employment (OF 612) OR résumé OR other written format. Required forms are available at HRO Website http://www.cnic.navy.mil/regions/cnrj/om/human_resources/Other_Local_National_Jobs.html
2. Résumé and alternative forms of applications MUST contain the following:
Announcement number, title and grade of the job for which you are applying.
Full name, mailing address, and day and evening telephone numbers; Singapore Identity Card (NRIC) number, country of citizenship.
If you are not a Singaporean citizen, proof of your residency status in Singapore (copy of your permanent residence card).
Education:Name of high school, city, state and date of diploma or GED; name of college and/or university, city state; majors with type and year of any degrees received.
Highest Federal civilian grade held (also give job series and dates held*); proof of reinstatement eligibility, if applicable.
Work Experience: Job title, duties and accomplishments, employer’s name and address; supervisor’s name and phone number; starting and ending dates (Mo/Yr), hours worked per week, & salary. Include all relevant experience, whether it was paid or unpaid work. Do not send copies of job descriptions, personal endorsements or other unsolicited material. If you do not wish us to contact your present employer, please state so clearly on the résumé or application.
Other Qualifications: List dates and titles of job-related training courses, certificates, licenses, honors, awards, and special accomplishments.
An original signature and date.
3. SF-50 copy - MUST submit most recent copy if current or previous federal employee or reinstatement eligible. NAF employees must provide most recent copy of Personnel Action Report (PAR).
4. Copy of Official College Transcript (if applicable). Please refer to “Education” information above. Education completed outside of the United States must be deemed equivalent to that gained in conventional/accredited U.S. education programs to be acceptable for Federal employment.
5. Supplemental Experience Statement or separate sheet addressing KSAs (knowledge, skills and abilities) as required by the announcement.
6. Copy of most recent performance appraisal.
7. All other forms and information required in the specific vacancy announcement.
OTHER PERTINENT INFORMATION:
The filling of positions is subject to referrals and placement from regulatory placement programs.
Management reserves the right to fill these positions by the most appropriate method. At management's discretion, the area of consideration indicated in the announcement may include noncompetitive eligibles that may be referred to the selecting official at any point during the recruitment process. Acceptance of applications under this procedure does not guarantee referral. If circumstances warrant, management may decide at any time to cancel a vacancy, change the area of consideration, and/or the number of positions to be filled. The selecting official is entitled to select any certified candidate, to non-select all candidates or to select from other sources during the recruitment process.
Applications from this announcement may be referred for future vacancies of the same title, series, and grade which occur at the same activity within 90 days of the selection/closing date of the announcement.
It is a violation of 18 USC 1719 to use a postage paid government envelope to mail job applications. Facsimile applications will not be accepted, unless otherwise authorized.
Selectee will be required to participate in Direct Deposit Electronic Fund Transfer as a condition of employment.
AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
There will be no discrimination in identification, qualification, evaluation, or selection of candidates because of political, religious, or labor organization affiliation or non-affiliation, marital status, race, color, sex, sexual orientation, national origin, non-disqualifying physical handicap or age. Applicants with Disabilities who have questions regarding accommodations available in the overseas area should contact the Disability Program Manager at COMM 011-81-46-816-8163, DSN 315-243-8163