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[Expired] Office Administrator (Up to $4,000)

BGC Search – Banking & Finance Services
Posted On :23 Sep 2013

 

Job Summary

  • Salary:   Undisclosed
  • Work Type: Permanent / Full Time
  • Min. Education Level: Diploma
  • Field of Study: Business
  • Years of Experience: 5
  • Skills: office administration

Job Descriptions

  • Manage and oversee the maintenance of office space and facilities
  • Ensure proper planning of office facilities for optimal utilisation of facilities
  • Supervising the office assistant and external contract service providers
  • Continuously enhance the smooth operation so as to maintain a pleasant working environment
  • Ensure the smooth running of daily office operations and facilities
  • Supervise the Receptionist, Administrative Assistant and Office Assistant
  • Ensure that the workload is evenly distributed and that their support functions run smoothly
  • Responsible for equipment custodianship such as used mobile phones & ensure proper disposal/sale in accordance to company policy
  • Responsible for petty cash float assigned and exercise due diligence with its use
  • Make arrangement for food and/or snacks purchases for group meetings where required.
  • Procure office equipment and office supplies which include sourcing and price negotiation, to ensure that these services are cost-effective
  • Manage and oversee the maintenance of office equipment and to ensure that there is adequate office supplies
  • Formulate and enforce administrative procedures and document standard administrative procedures and policies
  • Manage the daily operations of the telephone system  including telephone recording and to provide a timely and accurate monthly telephone reporting
  • Manage the daily operations of the telephone system by overseeing the duties of the receptionist
  • Provide secretarial support to the SVP, Corporate Services and the CS team where required.
  • Typing of memos, dispatch of documents, filings, photocopying and other administrative tasks

 

Requirements

 

  • Diploma/Degree holder
  • At least 5-8 years of relevant working experience in office administration
  • Good proficiency in MS Word, Excel, PowerPoint
  • Good communication and interpersonal skill
  • Independent and self-driven, meticulous and positive work attitude
  • Good time management skills, able to prioritize work and ensure efficiency
  • Good team player with effective listening and response skills

 

Interested applicants may submit resume by clicking the 'APPLY' button.

 

To facilitate the shortlisting process, kindly provide:

 

  • Resume in MS Word format
  • Indicate expected salary & notice period in the resume
  • Reasons for leaving past employers

 

We regret that only shortlisted applicants will be contacted for further discussion.

 



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